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rule1-2008-8-29

1. Student Registration (Revised: 2008)

Revisions to Rule 1.18 were approved on 4/14/2008 by Faculty Senate and signed by President Murano on 8/29/2008. These rule changes are effective 8/29/2008. Please see Current Rule 1 for up to date information.

 

1.1 Student Identification Cards Upon initial registration, each student is issued a student identification card. This card, designed to be a career identification card, is the property of Texas A&M University and is validated each semester upon payment of fees.

1.1.1 Possession, alteration, use or attempted use of an ID card for the purpose of identification or to receive services, by anyone other than the person whose name, ID number and photo appear on the card is considered unauthorized use. The offender will be subject to penalties and confiscation of the ID card by university officials.

1.1.2 A student is required to produce his/her identification card upon the request of a university official.

1.1.3 It is the student’s responsibility to report a lost or stolen identification card immediately by calling 845-4661, Monday-Friday, 8 a.m.-5 p.m., or 862-4884, 24 hours a day, seven days a week. Students are responsible for all financial obligations incurred with this card while it is in their possession. For financial obligations of lost or stolen cards, see section 34.2, Aggie Bucks. Students will be assessed a fee to replace lost or stolen cards.

1.1.4 The name as submitted at the time of application to Texas A&M University establishes the official record for the student at the University.  This record is considered an official record for the State of Texas.  Any change of name request must be accompanied by legal federal or state documentation.  A social security card or driver's license cannot be used as documentation to request a change of name; a birth certificate, passport, court issued name change document, marriage license, or common-law certificate are acceptable.

1.2 Current AddressTo avoid missing important communications from the university, it is the student’s responsibility to keep the registrar informed of current local and permanent addresses. Communications mailed to either address of record will be deemed to be adequate notice.

1.3 Every student is required to register when entering the university and thereafter as announced by the registrar.

1.4 Registration is not complete until the student has paid his or her fees by the prescribed deadline.

1.5 Curriculum Violation: Degree-Seeking Graduate and Undergraduate Students

1.5.1 A student is expected to register for a schedule of courses that follows the program of study for a degree in his or her college. A student who elects not to follow the program of study must obtain approval from his or her academic advisor, department head or college dean, and the dean of the college offering the courses. A student who fails to obtain approval may be, by his or her dean, blocked from registration, removed from the inappropriate course(s) and/or required to register for a prescribed schedule of courses.

1.5.2 A student whose work is unsatisfactory or who is on scholastic probation may be required by his or her college or department to register for a prescribed schedule.

1.5.3 A student who is blocked from registration because of scholastic deficiency in a major and who changes his or her curriculum into a new college may not register for hours in his or her previous major during the next semester without specific approval from the new dean. Violation of this rule constitutes scholastic dishonesty.

1.6 A student must be enrolled in order to use the facilities of the university or the time of any member of its staff in connection with work for which he or she expects to receive academic credit.

1.7 A full-time undergraduate student is defined as one who is enrolled for at least 12 semester hours during a fall or spring semester, four hours in a five-week summer term and eight hours in a 10-week summer semester. A Q grade or W grade does not count toward the certification of en-rollment status. Only hours for which a student is currently enrolled at Texas A&M University can be used toward certification of enrollment. During his or her last semester prior to graduation, if an undergraduate student is enrolled at Texas A&M in all remaining hours needed to complete his or her degree and has applied for graduation, he or she may be certified as a full-time student for that final semester even though he or she may be enrolled in less than 12 semester hours during a fall or spring se-mester, four hours in a five-week summer term or eight hours in a 10-week summer semester. Students participating in student teaching, internships, and cooperative education pro-grams who are enrolled in less than 12 hours during a fall or spring semester, four hours in a five-week summer term or eight hours in a 10-week summer semester may be eligible to be certified as a full-time student with the approval of the Dean of the College or his or her designee.

1.8 A full-time graduate student is defined as one who is registered for nine semester hours dur-ing a fall or spring semester, three hours in a five-week summer term and six hours in a 10-week summer semester. In addition, if a student is registered for at least one hour for the 10-week ses-sion and a total of six hours in any combination of 5-week sessions and the 10-week session, the student is considered full-time for the 10-week session. A Q grade or W grade does not count to-ward the certification of enrollment status. During his or her last semester prior to graduation, if a graduate student is enrolled at Texas A&M in all remaining hours needed to complete his or her degree, has applied for graduation and does not hold a graduate assistantship, he or she may be certified as a full-time student for that final semester even though he or she may be enrolled in less than nine semester hours during a fall or spring semester, three hours in a five-week summer term or six hours in a 10-week summer semester. Students participating in student teaching, internships, and cooperative education pro-grams who are enrolled in less than nine semester hours during a fall or spring semester, three hours in a five-week summer term or six hours in a 10-week summer semester may be eligible to be certified as a full-time student with the approval of the Dean of the College or his or her designee.

1.9 Undergraduates Registering for Graduate Courses

1.9.1 A senior undergraduate student with a cumulative grade point ratio of  at least 3.0 or approval of his/her academic dean, is eligible to enroll in a graduate course and reserve it for graduate credit by filing a petition obtained from the student’s undergraduate college and approved by the course instructor, the student’s major department head, the dean of the college offering the course and the dean of the student’s undergraduate college.

1.9.2 An academically superior undergraduate student with a cumulative grade point ratio of at least 3.25 or approval of his/her academic dean, is eligible to apply graduate credit hours toward his or her undergraduate degree program by filing a petition obtained from the student’s undergraduate college and approved by the course instructor, the student’s major department head, the dean of the college offering the course and the dean of the student’s undergraduate college. Graduate credit hours used to meet the requirements for a baccalaureate degree may not be used to meet the requirements for a graduate degree.

1.10 Registration Blocks

1.10.1 A student may be blocked from registering for future semesters by the following offices for the following reasons. This list is not inclusive of all offices that can block students or all types of blocks.

  • Office of Graduate Studies, academic departments or colleges–for scholastic deficiency or for disciplinary reasons related to scholastic dishonesty.
  • Transportation Services–for an accumulation of overdue, unpaid parking violation citations.
  • Student Financial Aid–for an outstanding bill owed for financial aid.
  • Student Business Services–for an outstanding bill owed to the university.
  • Office of Admissions and Records, Office of Graduate Studies, academic departments and colleges–for students admitted provisionally or on probation or for information lacking to complete the admission process and for enrolled students who have submitted questionable records (such as transcripts or residency documents) to the registrar’s office.
  • Department of Student Life and Department of Residence Life–for disciplinary reasons.
  • Athletic Academic Affairs Office–to assure compliance with NCAA regulations.
  • International Student Services–to ensure compliance with university procedures and I.N.S. regulations.
  • Center for Academic Enhancement–to ensure compliance with Texas Academic Skills Program mandate.

1.10.2 A student who wishes to resolve the problem that resulted in the block or wishes to appeal the placing of the block should go to the department that placed the block on his or her record.

1.11 Maximum Schedule

1.11.1 An undergraduate student with an overall grade point ratio of 3.00 or better may register for a course load in excess of 19 hours in a fall or spring semester or six hours (seven if part is laboratory) in a summer term with the approval of his or her advisor.

1.11.2 An undergraduate student with an overall grade point ratio of less than 3.00 must obtain approval of his or her dean before registering for a course load in excess of 19 hours in a fall or spring semester or six hours (seven if part is laboratory) in a summer term.

1.12 Graduate students may enroll for a maximum of 15 hours during a regular semester, six hours for a five-week summer term and 10 hours for a 10-week summer semester.

1.13 PrerequisitesIt is the responsibility of the student to be sure that course prerequisites are met. All prerequisites must be listed in the appropriate catalog or schedule of classes. A student may register for a course for which he or she has not met the prerequisites only with the consent of the head of the department in which the course is offered. Failure to meet course prerequisites could result in a student’s being dropped from the class.

1.14 Class Schedules All classes will meet according to schedules prepared by the registrar. Modification in these schedules, including common night exams, may be made only when authorized by the registrar and approved by the dean of the college in which the course is offered.

1.15. Scheduling of CoursesIn case a section is dropped because of insufficient enrollment, a student may substitute other courses approved by his or her advisor.

1.16 Change in Schedule

1.16.1 A student may enroll in a class during the first five class days of the fall or spring semesters or during the first four class days of the summer terms or a 10-week summer semester. A student requesting to add a course after these deadlines must have the approval of the student’s dean and department.

1.16.2 A student may drop a course with no record during the first five class days of a fall or spring semester and during the first four class days of a summer term or a 10-week summer semester. Following this period, if approved by the dean of the student’s college, a student may drop a course without academic penalty through the 50th class day of a fall or spring semester, the 15th class day of summer term or the 35th class day of a 10-week summer semester. The symbol Q shall be given to indicate a drop without academic penalty. Undergraduate students will normally be permitted three Q-drops during their undergraduate studies; however:

1.16.3 Courses Q-dropped must have approval of the student’s dean or department as determined by the respective College.

1.16.4 Undergraduate students will normally be permitted three Q-drops during their undergraduate studies; however: State law prohibits students from having more than six dropped courses from all state institutions attended during their undergraduate career if they entered higher education as a first-time enrolled freshman beginning the 2007 fall semester and thereafter. Q-drops in one-hour courses will not count in the Texas A&M limit of three but will be included in the State-mandated limit of six dropped courses. If a lecture and companion lab are dropped at the same time, this will count as one Q-drop rather than two.

1.17 Any course taught on a shortened format or between regularly scheduled terms will have add/drop, Q-grade and withdrawal dates proportionally the same as if the course were offered in a regular term. These dates will be determined by the registrar’s office.

1.18 A “W” may be approved by the dean of the student’s college if a student is allowed to drop a course anytime during the semester due to unusual or extenuating circumstances.

Students who no longer participate in the University’s ROTC program may drop military, naval or air science courses with a designation of "W".

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