Case referrals may result in the development of a student conduct file in the name of the accused student. The student conduct file of the accused shall be destroyed should it be found that no violation of university rules occurred. The file of a student found to have violated university rules shall be retained as a student conduct record for five years from the date of the student’s graduation. Student conduct records may be retained for as long as administratively valuable or permanently if the student was expelled, dismissed, suspended or blocked from reenrollment and in situations that may result in future litigation.

Student conduct records may be voided for good cause by the Dean of Student Life or the Commandant of the Corps of Cadets, dependent upon which office imposed the sanction, upon receipt of a written request by the student. Factors to be considered in review of such petitions shall include:

28.1 the present demeanor of the student;

28.2 the conduct of the student subsequent to the violation; and

28.3 the nature of the violation and the severity of any damage, injury or harm resulting from it.