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42. Activities of University-Recognized Student Organizations

(Revised: 2003)

 

The university is a forum for ideas and their exchange. Such exchange can only occur on a scholarly plane if good order is maintained and standards of decorum and good behavior are recognized by all. The university recognizes that some activities will have audiences of a single class, seminar or organization, and that others will be addressing themselves to a wider spectrum of the university community. Programming committees of the Memorial Student Center are specifically designated to present programs to an all-university audience. It is the responsibility of the university to provide the climate and conditions for teaching, research, extension and other services. The following rules are designed to serve these objectives:

42.1 Any university-recognized organization may sponsor speakers or programs for its own group. The organization may sponsor programs or speakers for an all-university audience if approved to do so by the Director of Student Activities. An "all-university audience" shall generally be defined as one that is advertised outside the membership of the organization and is promoted as being open to persons who are not members of the sponsoring organization(s).

42.2 If a recognized student organization is entering into a contract on behalf of their organization, the contract must be approved by the following:

42.2.1 If the contract is for an all-university audience, then the contract needs to be approved in compliance with the Texas A&M University President's Delegation of Authority for Contract Administration;

42.2.2 If the contract involves films or events subject to copyright laws, then the Director of Student Activities, in conjunction with the Director of the Memorial Student Center, shall monitor those contracts;

42.2.3 In all other cases, the organization is expected to provide their university advisor an opportunity to review the contract prior to execution.

Ultimately, student organizations, and not Texas A&M University, are accountable for the financial obligations associated with the execution of the contracts.

42.3 The privilege of inviting speakers and performers carries with it important responsibilities to ensure that the proper objectives of the university are not compromised. The university reserves the right to cancel any event it deems likely to cause an interruption in the university’s orderly activities. The president or his duly authorized representative may order an event to be terminated on grounds that it constitutes a disruptive activity as defined by the Texas Education Code. (See Appendix I and Appendix XI) Any member of the faculty or staff or any student who resists such an order shall be subject to disciplinary action.

42.4 Because the university is judged by the action of its students, no individual, group or other organization may use the institution’s name without the express authorization of the institution except to identify the institutional affiliation. Institution approval or disapproval of any event may not be stated or implied by any individual, group or organization as a position held by the university.

42.5 It is expected that all student organizations will have their events, whether on or off campus, reviewed by their university advisor(s).

42.6 State law as it regards candidates for public office and campaigning on public property and all other applicable statutes must be observed. Any recognized student organization wishing to bring in this type of speaker must first get the approval of the Director of Student Activities.

42.7 The university prohibits the use of any of its symbols, insignias or other identifying marks in any political endorsements, campaigns or elections.

42.8 Recognized student organizations must seek advance approval to use university marks on commercial products or service promotions, purchase the products from a licensee and have a design approved by the Office of Collegiate Licensing.

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