61. Student E-Mail
(Revised: 2023)
61.1 Introduction:
- This rule establishes e-mail as an official means of communication at Texas A&M University. It also establishes student responsibilities for use of official Texas A&M e-mail accounts and official e-mail correspondence.
61.2 Policies
61.2.1 E-mail Use:
- E-mail is an official means of communication at Texas A&M University. All use of e-mail will be consistent with the University SAP 29.01.03.M0.02 .
61.2.2 Assignment of Student E-mail Accounts:
- Upon a student’s admission to Texas A&M University, they will be assigned an active student e-mail account and mailbox upon acceptance of admission. It then becomes the responsibility of the student to access this e-mail account in a responsible and timely manner.
61.2.3 Expectations Regarding Student Use of E-mail:
- It is every student’s responsibility to check their Texas A&M University official e-mail account for University-related communications on a frequent and consistent basis.
- The University recommends checking e-mail at least once per day.
61.2.4 Educational Uses of E-mail and Class Mailing list by Faculty Faculty:
- Members will determine how e-mail is used in their classes. Faculty can require students to check their e-mail at a specific time or on a more frequent basis.
61.2.5 Forwarding E-Mail:
- The University provides assured delivery of messages to a student’s mailbox. Students may elect to automatically forward messages sent to their Texas A&M University student e-mail address.
- The University is not responsible for e-mail once it is forwarded out of a student’s University mailbox.
61.2.6 Privacy:
- Users should exercise extreme caution in using e-mail to communicate confidential or sensitive matters, and should not assume that e-mail is private. In general, e-mail is not appropriate for transmitting sensitive or confidential information unless it is matched by an appropriate level of security or permission. The University SAP 29.01.03.M0.02 further address privacy rights and limitations.
- E-mail addresses are classified as directory information under the Family Educational Rights and Privacy Act of 1974 (FERPA) and will be listed in the Texas A&M University electronic directory unless the student elects to withhold this information by following process here through Howdy. E-mail distribution in bulk or via the class roster mechanism will be for official University business only.